Beta IT

BetaIT is a Dutch IT recruitment agency operating in the Netherlands. They came to BeeWeb initially for a simple, well-designed candidate-facing job portal. After seeing the results, they expanded the scope to include a fully custom Applicant Tracking System — replacing a tool so complex their team found it easier to work in Excel.

The final product is a two-panel platform: a public-facing frontend where IT candidates can browse vacancies and submit their CVs, and a powerful ATS where recruiters manage companies, candidates, and the full hiring lifecycle — all with the guiding principle the client set from day one: every key action should take one click.

🔹 An Existing ATS Nobody Could Use
The client already had an ATS in place — but it was so complicated and unintuitive that the team defaulted to Excel spreadsheets instead. The real challenge wasn't building a new system; it was building one people would actually adopt.

🔹 Fragmented Hiring Process
With no single source of truth, recruiters had no visibility into where candidates stood across different companies and vacancies. Tracking interviews, follow-ups, and recommendations was entirely manual.

🔹 Slow Candidate-to-Company Matching
Matching the right candidate to the right vacancy required significant manual effort — cross-referencing CVs, skills, and open positions by hand, with no automation in place.

🔹 No Candidate Data Infrastructure
There was no structured database of candidates. CVs existed as files but were never parsed or made searchable, making it impossible to quickly surface the right person for a new vacancy.

🔹 Built a two-panel platform — a public candidate portal and a private recruiter ATS — unified under one system

🔹 Implemented AI-powered CV parsing: when a candidate uploads their CV, all data is automatically extracted and stored in their profile

🔹 Added AI-powered company onboarding: recruiters paste a company's website URL and the system automatically scrapes and populates the full company profile

🔹 Built a smart candidate matching engine that surfaces pre-filtered, skills-matched candidates from the database the moment a recruiter views an open vacancy — with one-click recommendation and automated email to the company

🔹 Designed a full interview scheduling workflow: companies receive CVs, accept or decline, select interviewers, propose available dates and times, and choose online or offline format — all within the platform

🔹 Integrated Apple Calendar sync so scheduled interviews are automatically reflected in recruiters' calendars

🔹 Built a Candidate Board providing real-time visibility into all in-progress candidates across all hiring pipelines

🔹 Implemented full activity logging — all recruiter and admin actions are stored and traceable

The project began as a scoped frontend build — a clean, modern job portal for IT candidates in the Netherlands. As the client saw the work progress and the platform take shape, they made the decision to expand into a full ATS. That evolution shaped how the project was delivered: iteratively, with close client involvement at each stage.

The team consisted of a Project Manager, Technical Lead, Full Stack Developer, and Designer. The system is built around two core panels. The first is the candidate-facing frontend, where job seekers can browse open vacancies, apply directly, or upload their CV for storage in the database. The second is the ATS, where recruiters manage companies, vacancies, candidates, and every step of the hiring process.

Each company in the system has its own dedicated dashboard showing open and historical vacancies, all applicants, interview history, and hiring pipeline status. Candidate profiles are enriched automatically via CV parsing on upload. When a recruiter opens a vacancy, the system immediately surfaces matching candidates from the database based on skills alignment — and a single click initiates the recommendation flow, triggering an automated email to the company with the candidate's CV attached.

The interview scheduling workflow handles the full back-and-forth: company response, interviewer assignment, date and format selection, and automatic task creation for the recruiter in the ATS. Every candidate's journey and every admin's actions are logged and preserved across the system.

Technology & Architecture

🔹 Next.js: Fast, modern frontend powering both the candidate portal and the ATS interface.

🔹 Symfony: Robust backend handling business logic, data management, and API structure.

🔹 OpenAI: Powering CV parsing and automated company data extraction from web URLs.

🔹 Apple Calendar Integration: Keeping recruiter schedules in sync with platform-scheduled interviews automatically.

🔹 AI-Powered CV Parsing
Candidates upload their CV once — the system extracts and structures all data automatically into a searchable profile.

🔹 One-Click Company Onboarding
Paste a URL, and the system scrapes and fills the entire company profile using AI — no manual data entry.

🔹 Smart Candidate Matching
Every vacancy surfaces pre-filtered, skills-matched candidates instantly. Recommend with one click, trigger automated emails, and track responses — all without leaving the screen.

🔹 Full Hiring Pipeline Tracking
From application to interview to offer — every step is tracked per candidate, per company, per vacancy, with full history preserved.

🔹 Automated Interview Scheduling
Companies propose times, recruiters confirm, and calendar invites sync automatically — closing the loop without back-and-forth emails.

🔹 Candidate Board
A real-time view of all in-progress candidates across every active hiring pipeline.

✔ Replaced an unusable legacy ATS with a platform the team actually wants to use

✔ Reduced candidate-to-company matching from hours of manual work to a single click

✔ Automated CV parsing, company onboarding, email workflows, and interview scheduling

✔ Gave recruiters full visibility into every hiring pipeline in one place

✔ Delivered a product the client expanded mid-project — from a simple frontend to a full recruitment platform

From a scoped frontend to a production-grade ATS — this project shows how BeeWeb builds software that earns trust and grows with the client.